Travel Expense Manager

Saved locally

Setup

These details are stored locally on this device and reused on future claims.

Some privacy-preserving usage data is collected to help improve PIER.

Restore PIER from a previously saved backup. This will replace the data currently stored in PIER on this device.

Calendar connection

Your details

Usual journey

Extra costs

Sample signature *

The signing date is added when you save each claim form.

No signature saved

Optional reminders

No reminder configured

PIER may need to be installed on your home screen or desktop for push notifications to work.

Continue to Shifts

Accessibility status

PIER is actively being improved to meet WCAG 2.2 Level AA standards. Full conformance is not yet claimed because the generated payroll PDF is not tagged or fully selectable, and testing across the full range of assistive technologies has not been carried out.

What Has Been Improved

Known Limitations

Add unscheduled day travelled into work

Shifts

Edit approved mileage rate?

Only change this if advised of a new rate by Payroll.

Claimant signature

Draw above or upload an image of your signature.

PNG, JPEG or WebP, up to 5 MB.

Optional feedback

Two quick optional questions about your experience with PIER.

How easy was PIER to use?

1 = difficult, 5 = very easy. You may answer either question or both.

Find your iCalendar link

  1. Log in to the eRostering system.

    Loop sign-in page

  2. Return here, then open the iCalendar page.

    iCalendar page

  3. Copy the ICS link (URL), as shown below.

    The Allocate iCalendar Links page showing where an ICS link appears. The example link is deliberately cut short.

  4. Return here and import the copied link.

Or use an ICS file

You can import an ICS file instead. It stays on this device, but it will not refresh automatically, so you must download and import an updated file regularly.

How PIER Handles Your Data

Your claim data stays safely stored on your device. PIER only collects a minimal amount of anonymous information to keep the app running smoothly and support ongoing improvements.

What Is Collected

  • App Usage: A randomly generated ID code, app version, broad device type, date last used, workflow stage, and bounded counters such as imports, edits, PDFs, button clicks, and optional feedback.
  • Group Stats: Overall claim totals for the past 3 and 12 months. Deleting a local Expense Log row does not alter a contribution already counted; regenerating a previously counted month replaces its contribution with the latest value.
  • Notification Details: If you turn on push notifications, PIER stores the technical information required to deliver them.

What Stays Stored Only on Your Device

  • Your Personal Data: Your form entries, imported calendar events, signatures, claim rows, and expense logs are saved strictly in your web browser.
  • No Ad Tracking: PIER does not use advertising, tracking cookies, or device fingerprinting. Only standard browser storage is used to keep the app working offline and load your preferences.
  • Important Note: If you clear your browser history or cache, your saved data will be deleted. Always save a backup copy first using the save icon!

How Live Calendars Work

When you sync a live calendar, the system briefly uses your calendar link to fetch your schedule. PIER never saves the link or the contents of your calendar.

What Is NEVER Collected

  • Your name, address, postcode, or payroll/registration numbers.
  • Shift details, work locations, dates, or times.
  • Individual claim rows or claim history.
  • Form contents, exported files, or clipboard text.
  • Screenshots (unless you manually attach one to a bug report).

Feedback and Bug Reports

  • Reports are only created if you manually send feedback or report an issue.
  • You can review and remove technical details and screenshots before sending them.
  • Reports are kept for 90 days to help resolve bugs, then automatically deleted.
  • You can turn off basic usage tracking at any time using the setting below. Push notifications can be turned off separately.

Help & tutorial

  1. Setup: connect a calendar and enter the details used on the claim form. Add a sample signature and optionally configure reminders.
  2. Shifts: choose one or more claim months, then check every imported shift. Study-related events are highlighted and default to “Do not claim”.
  3. Claim form: review each document preview. Tap or click a preview, or use Edit table, to change individual cells. Then sign and save the selected PDFs. Use the Email payroll button to generate a pre-drafted email. Don’t forget to attach the generated form(s) and any relevant receipts!
  4. Expense log: use the local log to track exported claims. Deleting a row changes only your local cumulative total; it does not remove a claim value already contributed to the anonymous About PIER metrics.

Backups: Use save icon to create a backup of your PIER data so you can restore it later or move it to another device. The backup may contain personal details, rota information, claim history (exc. PDFs) and other information stored in PIER, so keep the file private and secure. Your data normally stays on this device. Creating a backup saves a copy to a file that you control.

Install app: use this to save PIER to your home screen or desktop. Select your device for specific instructions:

Notifications: Use the bell icon to create monthly notifications or a recurring calendar event reminding you to submit your claim forms. PIER may need to be installed on your home screen or desktop for push notifications to work.

This tool assists with form preparation only. You remain responsible for checking eligibility and accuracy against Trust and payroll rules.

About PIER

PIER is a travel claims manager, designed to streamline the process of creating forms for submission to payroll. A true Painless and Intelligent Expenses Reporting tool! All the magic happens locally so claim details remain on your device. The site functions as a webapp that can be saved to your phone's homescreen or desktop.

Built over a few late nights to solve a personal headache, I hope PIER makes life easier for everyone in the same boat and puts some money back in your pocket!

Nour Alwaa
nour.alwaa@nhs.net

Independent project: Not affiliated with NLaG Trust or Humber Health Partnership.

PIER has helped generate claims for:

—users in the last 3 months
—in the last 3 months
—in the last 12 months
—miles in the last 3 months
—miles in the last 12 months

Aggregated figures contain no names or individual claim records.

Report a bug / give feedback

Do not include personal details. Calendar links or files may be useful when a problem involves a dead link or PIER interpreting an otherwise unknown shift pattern. Only share team rota information you are authorised to share.

Review technical details

These details are read-only. Untick the box to remove all technical details from this report.



  
Notification settings
Choose a reminder type.